Structure
Common mistakes
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Incomplete Information: One of the most common mistakes is failing to fill out all required fields. Ensure that every section, especially personal details like name, rank, and organization, is completed accurately.
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Incorrect Dates: Providing the wrong dates for the period of the award can lead to significant delays. Double-check the start and end dates to confirm they align with the achievements being recognized.
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Insufficient Justification: The justification section requires specific examples of meritorious acts. Vague or general statements may not convey the significance of the achievements. Use clear, detailed bullet points to illustrate the contributions.
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Missing Signatures: Ensure that all necessary signatures are obtained. This includes the recommender's and any intermediate authorities. A missing signature can halt the processing of the award.
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Incorrect Award Type: Selecting the wrong award type can lead to disapproval. Familiarize yourself with the different awards and their criteria to ensure you recommend the appropriate one.
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Neglecting Privacy Considerations: Be mindful of the information included in the form. Avoid disclosing sensitive personal data unnecessarily, as this could lead to privacy concerns.
Learn More on This Form
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What is the purpose of the DA Form 638?
The DA Form 638 is used to recommend individuals for military awards and decorations. It serves to record nominations, document final actions, and maintain individual award case files. This form is essential for ensuring that meritorious acts or services are properly recognized within the military.
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Who is responsible for the DA Form 638?
The form is governed by Army Regulation 600-8-22, which outlines the policies and procedures for military awards. The proponent agency for the form is the Department of the Army, specifically the DCS, G-1.
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What information is required on the DA Form 638?
Essential details include the nominee's name, rank, organization, branch of service, and Social Security Number (SSN). Additionally, the form requires information about the reason for the award, previous awards, and specific achievements that justify the recommendation.
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How is the privacy of individuals protected when using the DA Form 638?
The form includes a Privacy Act Statement that outlines how personally identifiable information will be handled. Disclosure of this information is voluntary, but not providing it may delay the processing of the award recommendation.
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What types of awards can be recommended using the DA Form 638?
This form can be used to recommend various awards, including valor, heroism, and wartime awards. It is specifically designed for awards that are higher than the M8M and includes special instructions in Chapter 3 of AR 600-8-22.
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What are the steps for submitting the DA Form 638?
The process begins with filling out the form accurately. After completion, it must be signed by the recommender and submitted through the appropriate channels for review and approval. Intermediate authorities will also review and make recommendations before final approval is granted.
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Can the DA Form 638 be used for posthumous awards?
Yes, the form allows for the recommendation of posthumous awards. This is indicated on the form and requires additional information about the award given if applicable.
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What happens after the DA Form 638 is approved?
Once approved, the relevant orders are issued, and the award is officially documented. The form helps maintain a record of the award process and ensures that the recipient is recognized appropriately.
Misconceptions
- Misconception 1: The DA Form 638 is only for valor or heroism awards.
- Misconception 2: The form is mandatory for all awards.
- Misconception 3: Only officers can submit the DA Form 638.
- Misconception 4: Completing the form guarantees an award will be granted.
- Misconception 5: The DA Form 638 is not subject to privacy regulations.
- Misconception 6: The form can be submitted without a justification.
- Misconception 7: There is no deadline for submitting the form.
- Misconception 8: The DA Form 638 can be submitted electronically only.
- Misconception 9: The form is the same for all branches of the military.
- Misconception 10: Once submitted, the form cannot be amended.
This form is used for various awards, not just those for valor. It can also be used for service-related awards and other recognitions.
While the DA Form 638 is commonly used, some awards may have different requirements. Always check the specific guidelines for the award in question.
Any service member can recommend someone for an award using this form, regardless of rank.
Submission of the DA Form 638 does not ensure approval. Each nomination is subject to review and approval by designated authorities.
This form contains personally identifiable information and is protected under the Privacy Act. Disclosure is regulated to protect individuals' privacy.
Part III of the form requires specific examples of achievements or acts of service. A lack of justification can lead to disapproval.
Timeliness is important. Each award may have specific deadlines that must be adhered to for consideration.
While electronic submissions are common, the form can also be submitted in paper format, depending on the requirements of the approving authority.
While the DA Form 638 is specific to the Army, other branches have their own forms and processes for awards.
Corrections can be made if necessary, but it is important to follow the proper procedures for amendments to ensure the integrity of the nomination process.
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