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Structure

Common mistakes

  1. Incomplete Information: Many people fail to fill out all required fields. Missing details such as the DOD ID or leave address can delay processing.

  2. Incorrect Dates: Entering the wrong dates for leave can lead to confusion. Ensure that the "FROM" and "TO" dates are accurate and in the correct format (YYYYMMDD).

  3. Choosing the Wrong Type of Absence: Selecting an incorrect type of leave can result in disapproval. Be sure to review the options carefully and select the one that applies to your situation.

  4. Signature Issues: Some individuals forget to sign the form or have the wrong person sign it. The requestor's signature is essential, and supervisors can sign only when the requestor is unavailable.

  5. Neglecting the Remarks Section: Leaving the remarks section blank can be a missed opportunity to provide additional context. Use this area to clarify any special circumstances related to your leave request.

Learn More on This Form

  1. What is the DA 31 form?

    The DA 31 form, officially known as the Request and Authority for Leave, is a document used by military personnel to request leave from duty. This form captures essential information about the individual requesting leave, including their name, rank, and the type of leave they are applying for. It ensures that the request is properly documented and approved by the appropriate authorities.

  2. What types of leave can be requested using the DA 31 form?

    The DA 31 form allows for various types of leave requests. These include:

    • Annual (Ordinary) Leave
    • Emergency Leave
    • Environmental Morale Leave (EML)
    • Permanent Change of Station (PCS) Leave
    • Rest and Recuperation Leave
    • Terminal Leave
    • And more, including combinations of chargeable and non-chargeable leave.

  3. How do I fill out the DA 31 form?

    To fill out the DA 31 form, start by providing your personal information in Part I, including your name, DOD ID, and rank. Next, specify your leave address and the type of absence you are requesting. Fill in the dates for your leave and indicate whether it is chargeable or non-chargeable. Finally, ensure that all required signatures are obtained from your supervisor and approving authority before submission.

  4. Who needs to sign the DA 31 form?

    The DA 31 form requires several signatures for approval. Initially, the requestor must sign the form. If the requestor is unavailable, their supervisor can sign on their behalf. After that, the supervisor must provide their recommendation and sign. Finally, an approving authority must review the request and sign to either approve or disapprove the leave.

  5. What happens after I submit the DA 31 form?

    Once the DA 31 form is submitted, it will be reviewed by the appropriate authorities. If approved, you will receive confirmation of your leave dates. If disapproved, you may be provided with reasons for the denial. It is important to keep a copy of the approved form for your records and to ensure you follow any additional instructions regarding your leave.

Misconceptions

  • Misconception 1: The DA 31 form is only for annual leave.

    • This form can be used for various types of leave, including emergency leave, PCS leave, and more. It’s not limited to just annual leave.

  • Misconception 2: Only officers can submit a DA 31 form.

    • All service members, regardless of rank, can submit this form for leave requests.

  • Misconception 3: The DA 31 form is not subject to privacy regulations.

    • The form is indeed subject to the Privacy Act of 1974, which protects personal information.

  • Misconception 4: You can’t submit a DA 31 form for non-chargeable leave.

    • You can request non-chargeable leave using this form, which includes options like emergency leave.

  • Misconception 5: The DA 31 form doesn’t require a supervisor’s signature.

    • A supervisor's signature is necessary unless the requestor is unavailable to sign.

  • Misconception 6: The form is only for short leave requests.

    • The DA 31 can be used for both short and extended leave requests, depending on the situation.

  • Misconception 7: You can’t change your leave request once submitted.

    • Changes can be made, but it typically requires going through the approval process again.

  • Misconception 8: The DA 31 form is the same for all branches of the military.

    • While the DA 31 is used by the Army, other branches may have different forms and procedures for leave requests.

  • Misconception 9: Submitting the DA 31 guarantees leave approval.

    • Submitting the form does not guarantee approval. It must go through the proper channels and receive the necessary signatures.

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